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Exhibitor & Sponsor FAQs

General Exhibit

How do I reserve a tabletop?

You can purchase a tabletop and view other sponsorship opportunities by clicking here.

How many attendees are expected?

We are expecting 300+ attendees at the Midyear Conference.

Is it possible to obtain the attendee list?

Unfortunately, our attendee list is not available for purchase. Exhibitors have the option to purchase a lead retrieval scanner to capture attendee data.

What is the projected number of exhibiting companies?

More than 50 exhibitors are anticipated at the Midyear Conference.

What is included with my tabletop?

Your tabletop includes the following:
  • Two full-conference registrations
  • One 6’ table, 2 chairs, and 1 wastebasket
  • Standard identification sign displaying your company name and tabletop number
  • Hyperlink and 50-word description of your company on the conference website
  • A complimentary exhibitor listing in the Conference Guide

Is the Exhibit Hall carpeted?

The Exhibit Hall at the Loews Coronado is carpeted, so exhibitors are not responsible for carpeting their space.

How many registration badges are included?

Two full-conference badges are included per tabletop. Additional badges can be purchased at the discounted rate of $300 each.

Do you have “Exhibit Only” badges that I can purchase?

We do not offer "Exhibit Only" badges at this time.

How can I reserve a guest room for the conference?

Please click here to reserve your guest room at the group discounted rate. Please note that the group rate will expire on Friday, April 12. After this date, availability and the group rate are subject to availability.

How can I see who is already registered from my organization?

Please e-mail Sara Mohamed (This email address is being protected from spambots. You need JavaScript enabled to view it.) for assistance.

How can I change an existing registered attendee to a different name?

Please e-mail Sara Mohamed (This email address is being protected from spambots. You need JavaScript enabled to view it.) for assistance.

When can I set up my tabletop? When can I breakdown my tabletop?

Exhibitors will have access to the Exhibit Hall on Friday, May 17 from 12:00 - 3:00 PM to set up their tabletops. All exhibits must be ready by 3:30 PM.

Exhibitors can breakdown their exhibits between 5:30 - 7:00 PM on Saturday, May 17. Please do not breakdown prior to 5:30 PM.

What are the exhibit hours?

  • Friday, May 17 from 3:30 PM - 5:30 PM
  • Saturday, May 18 from 11:00 AM - 12:30 PM
  • Saturday, May 18 from 5:30 PM - 7:00 PM

When will the floorplan and our booth assignment be available?

The Exhibit Hall floorplan will be available in April. At this time, an assigned tabletop number will be communicated to all confirmed tabletops.

How do I go about ordering additional services (Wi-Fi, power, etc.) for my booth?

Once your tabletop is purchased, you will receive an Exhibitor Checklist that contains information on how to order additional services.

Are raffles or giveaways permitted?

Raffles and giveaways at your tabletop are permitted; however, it must be clearly stated that AONN+ has no involvement with the giveaway. The winner of the prize will need to be privately communicated with by the exhibiting company. AONN+ will not be involved with announcing winners.

I still have questions. Who can I contact?

Please contact our Project Manager, This email address is being protected from spambots. You need JavaScript enabled to view it., at This email address is being protected from spambots. You need JavaScript enabled to view it. for additional information.

NEXT Day Sessions

How many people does the room fit and what is the set up?

The meeting room will accommodate up to 400 people in a theater or classroom setup.

What is the time allotment for a NEXT Day Session?

The time allotted for a NEXT Day Session is 75 minutes collectively for registration and the presentation.

What type of audiovisual equipment is included?

A screen, projector, wireless advancer, presenter lavalier microphone, and a handheld microphone are included. Additional equipment may be available for purchase.

Are conference badges included with the NEXT Day Session?

Two complimentary full registrations are included.

Is onsite attendance tracked for NEXT Day Sessions?

We will provide an AONN+ representative to scan each attendees' name badge as they enter the room. The full attendance report will be sent after the conference.

What are the signage regulations?

Up to 2 signs, not to exceed 24” (width) x 36” (length), may be displayed 30 to 60 minutes prior to the time of the presentation on the day of the program. For morning time-slot presentation times, signage may be placed the evening prior any time after 7:00 pm. Signage may be placed outside of the meeting room and AONN+-contracted meeting space area (eg, meeting registration desk foyer) 30 to 60 minutes prior to the time of the function. AONN+ will have its own generic signs and/or announcements to guide participants to the NEXT Day Session.

Product Theaters

How many people does the room fit and what is the set up?

The meeting room will accommodate up to 100 people in a theater-style setup.

What is the time allotment for a Product Theater?

The time allotted for Product Theaters is 60 minutes collectively for registration and the presentation.

What type of audiovisual equipment is included?

A screen, projector, wireless advancer, presenter lavalier microphone, and a handheld microphone are included. Additional equipment may be available for purchase.

Are conference badges included with the Product Theater?

Two complimentary full registrations are included with a Product Theater.

Is onsite attendance tracked for Product Theaters?

We will provide an AONN+ representative to scan each attendees' name badge as they enter the room. The full attendance report will be sent after the conference.

What are the signage regulations?

Up to 2 signs, not to exceed 24” (width) x 36” (length), may be displayed 30 to 60 minutes prior to the time of the presentation on the day of the program. AONN+ will have its own generic signs and/or announcements to guide participants to the Product Theater.

Thank you to our Corporate Sponsors and Alliance Partners!

  • National Alliance Partner

    National Alliance Partner

  • National Alliance Partner

    National Alliance Partner

  • National Healthcare SystemAlliance Partner

    National Healthcare System
    Alliance Partner

  • National Healthcare SystemAlliance Partner

    National Healthcare System
    Alliance Partner

  • Silver Corporate Sponsor

    Silver Corporate Sponsor

  • Silver Corporate Sponsor

    Silver Corporate Sponsor

  • Silver Corporate Sponsor

    Silver Corporate Sponsor

  • Silver Corporate Sponsor

    Silver Corporate Sponsor

  • Silver Corporate Sponsor

    Silver Corporate Sponsor

  • Silver Corporate Sponsor

    Silver Corporate Sponsor

  • Cornerstone Corporate Sponsor

    Cornerstone Corporate Sponsor

  • Industry Relations Council Alliance Sponsor

    Industry Relations
    Council Alliance Sponsor

  • Industry Relations Council Member

    Industry Relations
    Council Member

  • Industry Relations Council Member

    Industry Relations
    Council Member

  • Industry Relations Council Member

    Industry Relations
    Council Member